A transaction should become more specific as it moves closer to payment. This checklist shows the minimum commercial information JPNentry expects to clarify before a serious commitment.
Buyer checklist
- Exact item / service / specification
- Required quantity or participant count
- Acceptable condition or substitution rules
- Destination and required timing
- Target price or commercial threshold where available
- Delivery / Incoterm preference if relevant
- Regulatory, qualification or documentation requirements
- Who has authority to approve the order
Supplier / operator checklist
- Exact item / service being offered
- Genuine/OEM/aftermarket/used/refreshed condition clearly stated
- Confirmed quantity versus orderable / estimated quantity
- Unit price, currency and price basis
- Lead time and quote validity
- Payment terms
- Cancellation / return / warranty basis where relevant
- Export, transport or qualification limitations
JPNentry checkpoint before payment
Before requesting or recommending a commercial payment, JPNentry aims to have the key item/service, quantity, price basis, payment structure and material limitations documented in writing.
If any material point is still an estimate rather than confirmed, that distinction should be visible.